Use the Right Dish Soap
Do not use gel packs in the dishwasher. We recommend compressed powder packs, liquid or powder detergents.
ALWAYS Display Your Parking Pass
has a 24/7 contract with CT, meaning that even if you park without a pass or in a fire lane for “30 seconds, just a minute, or run in real quick,” you run the risk of being towed at YOUR expense. Visitor parking spaces cannot be guaranteed and operate on a ‘first come, first served’ basis.
Use a Washable Laundry Bag
Place socks, undergarments, and other small washable items in a washable laundry bag before you start your washing machine. These have the ability to clog the drain pump, preventing your washer from properly draining. The cost to remove the source of the clog would be a tenant charge, and appliance technician service calls begin at $80 (yikes!).
Take Out the Trash & Recycle
Be sure to take your trash to the on-site dumpster bins regularly. If grounds finds trash being stored outside your apartment, they’ll remove it at the cost of a $50/person fine.
Change Your Air Filter
To ensure your heating and cooling system runs most efficiently and the air in your unit cleaner, replace your filter regularly (once per month is recommended). Dirty filters can cause your HVAC unit to work harder, thus costing YOU more on your electric bill and the possibility of incurring charges for HVAC repair if dirty filters caused an issue. If we find a dirty air filter during seasonal inspections, the replacement will be done at your expense since air filter replacements are tenant responsibility.
Filters need to be fiberglass or poly (flat), NOT pleated. If a pleated air filter is found or the incorrect size is found, maintenance will replace with the correct size & type at tenant expense. Filters can be purchased from the CT office, on a first-come, first-serve basis.
Pay Your Rent: Due 1st/Month Every Month
With the exception of your first months’ rent (your lease may not begin on the 1st/month), RENT IS ALWAYS DUE ON THE 1ST MONTH. Rent is late after the 1st. Our grace period extends through the 5th/month at 5pm. Late fees will be assessed at that time, which are 10% of the periodic rent due, or 10% of the outstanding balance, whichever is less. We accept check or money order payments at our onsite office year-round. Please make payments payable to Matchbox Realty. Unfortunately we cannot accept cash or credit card payments at our office locations. We do offer!
Once your account is created through Matchbox Residential, you can login to your account and make an electronic payment online. For more information about online payments and setting up auto payments please see the Payment Options in Sample Forms.
Matchbox also accepts the following forms of payment:
1. Personal Check/Money Order/Cashier’s Check
2. Bank Bill Pay Check – (Monthly check payments to Matchbox set up through your bank)
Please make CHECKS PAYABLE TO MATCHBOX REALTY, write Unit Number and Account Number on memo, and mail to:
MATCHBOX REALTY, PO BOX 222312
CHANTILLY, VA 20153-2312
The dining table sets & coffee table sets will often become loose with use. Simply tighten the legs with a wrenchette to keep the furniture sturdy for optimal use. Don’t have a wrenchette? You can borrow one from us in the model! Please make sure to use coasters and items that will protect you high usage furniture.
If you’re unable to flush your toilet, please try to plunge it before submitting a work order. If maintenance finds that the toilet is functioning properly with the exception of the clog itself, you’ll be responsible for maintenance to plunge the toilet. As a friendly reminder: Please keep in mind that flushing paper towels, feminine products, etc. WILL cause the toilet to clog.
If a large water puddle forms when you shower, or in your sink when brushing your teeth – your drain may be clogged. Please try an over-the-counter drain clearer and/or your drain snake first (such as Draino). If maintenance finds that the drain is clogged from hair, for example, you’ll have to foot the bill.
Keeping your apartment pest-free is a less common occurrence, but worth mentioning! If an issue arises with pests in your apartment, please attempt to treat the pests yourself before submission of a work order. If you would like our recommendation on a product, don’t hesitate to ask. Often times, these work orders result in tenant responsibly. For example: Maintenance finds that an ant infestation in your apartment is due to a tasty, sweet fruit punch split on the kitchen floor. An extermination treatment for this issue would result in tenant responsibility. For more Pest recommendations, see our Maintenance Troubleshooting page here.
If you hear a faint chirping in your apartment, you aren’t going mad! Chances are – you need to replace the smoke detector batteries in 1 or more of the smoke detectors in your apartment. These take a 9V battery. Maintenance personnel completed a smoke detector test prior to your move-in (new batteries were installed; detectors were tested). If the batteries die during your lease term, be sure to promptly change them. Rest assured that the smoke detectors are indeed backed up electronically between the time the chirping begins and the time you change the battery. Unsure how to open the smoke detector to reach the battery? Let us know! Safety is our #1 priority, and fire safety is VERY important to us.
Be sure to take your trash and recyclable materials to the on-site bins regularly. If our grounds crew finds trash being stored on your patio or in the breezeway, they’ll remove it at the cost of a $50/person does not apply to apartment communities.. There are trash & recycling bins conveniently placed throughout the community – check out to find the one closest to your building. Please note:
Change Light Bulbs
Per the Lease, light bulbs must be replaced with the same or greater efficiency bulb (i.e. replace LED bulbs with LED bulbs, etc); light bulbs with same fixture MUST have the same color temperature and fixtures within the same room must match.
There are 3 different sizes/types of light bulbs in your Charleston Townes Townhome:
*Please note that appliance bulbs (microwave, oven, fridge, etc.) may vary. We recommend you remove the bulb and take with you to the home improvement store to ensure you purchase the correct bulb with the correct wattage.
Water & electric must be kept ON and in your name(s) for the duration of your lease term. If you’ll be gone for the summertime or winter break, there are breakers you can shut-off in an effort to conserve energy & keep your bills low while you are away!
If, during your lease term, you shutoff utilities, the services can/will be transferred to Matchbox’s name, and our office will receive a bill – you and your roommates will each receive a $50 Utility Bill Processing Fee fine for each bill we receive, in addition to the cost of utility usage. To avoid the possibility of a fine, please ensure you have water and electric ON and in your name(s) for the duration of your lease term! This includes Winter Break, Summer Break and extended vacations.
If you dare to shut-off your electric, let us tell you a cautionary tale… There once was a group of young ladies who shut-off their electric for the entire summer – 3 months! Maggots made themselves a home inside the controls of the fridge. The entire fridge needed to be replaced at a cost of $1,015! No one lived happily ever after.
The Lease provides invaluable information on payments, keys, maintenance and much more. We get a lot of questions about what you can and cannot alter in your apartment. Below are some common bullet points that will answer many of these questions. If you have any additional questions, please contact us!
Input Your Correct, FULL Address for Online Orders
[First & Last Name]
[Building #] Purple and Gold Way
Harrisonburg, VA 22801
Are you missing a package? There are a couple different possibilities…
• If your order was shipped via USPS, they normally place the package (if it fits) inside your mailbox. If the package does not fit, they would have left a key inside your mailbox to open the larger compartment. Sometimes undeliverable orders are sent back to USPS’ main Harrisonburg office, which is located on Route 11 (3811 South Main Street; Harrisonburg, VA 22801). Have you checked there?
• If your order is shipped via UPS or Fedex, they would either leave the package at your door (if no signature is required) or have one of your roommates sign for the package. Fedex often offers residents the opportunity to pick-up shipments in the evening from their – information on this option would’ve been left on a sticky note on your door.
• Do you have a tracking number? If so, have you called UPS, Fedex or USPS directly to locate your order?
You’ll often receive emails from the Matchbox Realty Team, including your Portfolio Manager & Assistant Portfolio Manager but also from our Accounting Department Staff, Director of Marketing, Director of IT, Front Desk Receptionist & others! OUR INTENTIONS ARE NOT TO SPAM YOU; OUR GOAL IS TO PROVIDE IMPORTANT INFORMATION ABOUT YOUR OBLIGATIONS & OUR COMMUNITY.
Examples of email notifications you may receive during your tenancy are:
• The Official Renewal Notice: We would love for you to say with us year after year, so we always offer our current residents the first priority to renew. If you miss the deadline, you may lose your apartment.
• Community Events: Throughout the year, we’ll host a handful of community events for you & your friends. In the past, we’ve had a grab-n-go breakfast at the bus stop, an NFL game showing on a 50 foot projector in our clubhouse & a JMU tailgate. These events are always free & we always have d-e-l-icious food. Win-win!
• Past Due or Auto-Pay Notifications: If you paid rent online (or if you NEED to), Accounting will keep you in the loop.
• Showing or Inspection Notices: For any non-emergency entry, we’ll provide 24+ hours’ notice. Seasonal inspections include Winter Inspections (December) & Furniture Inspections (April).
Your lease, especially the Rules and Regulations section, outline all of your responsibilities. All of these can be summed up by the Golden Rule: “Treat others as you want to be treated.” This includes your dwelling – treat it as if it were your own valuable piece of real estate that you want to last forever. Keep your place looking nice year round. After all, it’s much easier to clean up once a week than once a year right before you move out.